Event Manager

Client of Scale Army

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client s time zone. Our client is a faith-based organization with a dynamic, growing events operation centered on live experiences, conferences, community activations, and large-scale productions. They operate with a high standard of excellence and are deeply mission-driven, creating memorable moments that connect audiences to a broader vision. With an expanding calendar of events and a collaborative internal team, they are looking for a seasoned events professional to take full ownership of their event production function and help elevate every experience they deliver. Role Overview: The Event Manager will own the full lifecycle of event planning and execution from initial concept and vendor coordination through day-of production and post-event reporting. This role is central to how the organization connects with its community, requiring someone who thrives under pressure, brings exceptional organizational discipline, and can lead logistics across multiple concurrent events. The Event Manager will serve as the operational backbone of all live experiences, conferences, and special productions, ensuring every event is delivered on time, on budget, and to the highest standard. Fully Remote (Work from Home) | 9AM - 5PM EST Responsibilities: Event Planning & Execution Lead end-to-end planning and execution of conferences, community events, live productions, and special experiences Build and manage detailed event timelines, run-of-show documents, and production schedules Finalize all event preparation elements ahead of each experience to ensure smooth delivery Serve as the primary point of accountability for on-the-ground event execution Vendor & Venue Coordination Source, negotiate with, and manage vendors and venues across all event types Maintain vendor relationships and keep records of contacts, contracts, and deliverables Ensure all production elements are confirmed, present, and operational ahead of each event Budget & Logistics Management Oversee event budgets, tracking spend against approved allocations and flagging variances early Manage logistics including equipment, materials, staffing, and on-site coordination Audit and update all event assets on a regular cadence to ensure accuracy and readiness Internal Coordination & Communication Coordinate cross-functionally with internal teams to align on event needs, timelines, and responsibilities Communicate event status updates to leadership and relevant stakeholders on a regular basis Prepare and submit event checklists and meeting agendas for leadership review and approval Manage all event-related correspondence, responding to urgent communications promptly Documentation & Reporting Maintain thorough event documentation including checklists, status reports, and post-event summaries Complete weekly event reporting workflows and submit deliverables to upline leadership on schedule Support the organization's broader calendar management and planning infrastructure