Events Operations Senior Executive

Emerging Markets Intelligence & Research | EMIR

As part of our elite operations team, you will work closely with internal and external stakeholders to deliver seamless event experiences that align with EMIR s core values of Trust, Accountability, and High Performance.

Do you possess the expertise, assurance, and acumen to fuel the heart of an exclusive boutique advisory firm behind the Middle East s most selective and influential intelligence network for CEOs, senior government officials, and other high achievers?

HOW YOU WILL CONTRIBUTE

• Plan and Execute Events:
  Act as the lead for event delivery, managing event timelines, logistics, and operational checklists to ensure seamless execution. Communicate with suppliers and vendors to guarantee timely delivery of required services, and oversee on-site event management, including setup, troubleshooting, and breakdown.
• Manage Client and Stakeholder Relationships:
  Serve as the primary point of contact for clients during event delivery, ensuring professional and effective communication at all stages. Collect and evaluate post-event feedback to identify areas for improvement and enhance future event experiences. Coordinate follow-up communications and update CRM systems with relevant client information to maintain strong client relationships.
• Oversee Vendor and Supplier Relations:
  Source, negotiate, and manage contracts with venues, production teams, transport providers, and other suppliers to ensure compliance with event requirements and budgets. Monitor vendor performance to ensure timely delivery, adherence to specifications, and the highest standards of service.
• Maintain Documentation and Compliance:
  Maintain accurate project plans, event folders, contracts, required permits, and compliance documentation to support effective operations. Prepare detailed post-event reports, including budget reconciliations and lessons learned, to continuously improve operational efficiency and event quality.
• Leverage Technology to Enhance Operations:
  Use CRM tools, such as HubSpot, to track client interactions, manage event-related data, and ensure follow-up tasks are completed efficiently. Apply AI tools (e.g., ChatGPT) to streamline workflows, improve productivity, and support decision-making during the planning and execution phases.
• Collaborate Across Teams:
  Partner with internal teams, such as marketing and operations, to ensure alignment on event objectives, branding, and engagement strategies. Work collaboratively to refine processes, streamline onboarding for events, and enhance the overall client experience.
• Drive Impactful Results:
  Lead with a proactive and solutions-focused mindset, ensuring all events are delivered in alignment with EMIR s high standards of Trust, Accountability, and High Performance. Adapt quickly to dynamic environments and resolve challenges effectively to deliver exceptional event outcomes.