Events Planner

Talentmate

Responsibilities

• Coordinate all aspects of event planning from start to finish, ensuring smooth execution.
• Liaise with clients to interpret their event visions and translate them into actionable plans.
• Negotiate contracts with vendors, suppliers, and venues to secure favorable terms and services.
• Develop and manage budgets, ensuring event costs remain within specified allocations.
• Create detailed event timelines and adhere strictly to deadlines for seamless operations.
• Source and manage suppliers, catering services, decorators, and other necessary event contributors.
• Conduct site inspections to ensure venue suitability and feasibility for planned activities.
• Handle any crises or issues that arise during the event to maintain a positive experience.
• Organize and lead event debriefs with clients and internal teams post-event for feedback and continuous improvement.
• Oversee promotional activities ensuring that event notices reach the desired audience effectively.
• Ensure compliance with insurance, legal, health and safety obligations throughout the event process.
• Evaluate event success through data collection and analysis to enhance future practices.

Requirements

• Bachelor s degree in event management, hospitality, communications, or related field.
• Proven experience as an events planner with a portfolio showcasing past work.
• Excellent negotiation skills to manage contracts with clients and vendors.
• Strong organizational skills to manage multiple projects and timelines concurrently.
• Outstanding communication skills, both written and verbal, for client and team interactions.
• Ability to work under pressure and handle challenging situations calmly and efficiently.
• Proficiency in event management software and tools to support planning processes.