Executive Administrator 309 Fitouts LLC FZ

Position: Personal Assistant (Admin, Project Coordination & Social Media – Fit-Out Industry) Location: onsite and running errands (Ajman based) Type: Full-time Must have a valid driving license and a car.

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our daily business operations in the fit-out and interior design sector. This role requires strong administrative skills, industry knowledge, social media management capabilities, and the ability to handle multiple priorities efficiently. Key Responsibilities:

• Admin & Organization: Organize and maintain all administrative files and digital desktop workspace for smooth daily operations.

• Accounting & Invoicing: Coordinate with the accounts team by preparing and submitting invoices according to the payment terms stated in the quotations, and ensure timely follow-up for payments. • Quotations & Proposals: Gather information from the estimation team to prepare and send professional quotations to clients.

• Client Communication: Send and follow up on emails, manage client correspondences, and maintain strong relationships.

• Meeting Support: Shadow in meetings, take accurate minutes, and ensure action items are followed up.

• Industry Knowledge: Understand fit-out/interior project workflows and terminology to communicate effectively with the team and clients.

• Social Media Management: Organize and manage company social media pages (Instagram, Facebook, LinkedIn, etc.), post and schedule content, edit photos, and ensure high-quality visuals are shared to represent the brand.

• On-Ground Support & Errands: Be flexible to move around as required, including running errands to support site needs, gathering material samples, placing orders for uniforms, stationery, and site supplies, and ensuring timely delivery to the right locations.