Executive Assistant & IM Officer

International Committee of Red Cross

The Executive Assistant & IM Officer has the following functional responsibilities:

• Ensures information flows are coherent and efficient, that institutional policies and procedures are updated and applied, and that users are properly briefed and trained.
• Manages and monitors collaborative tools and databases, including access management.
• Executive Assistant for the Delegation Management, including screening, prioritizing, and follows up on requests, calls and correspondence; independently manages appointments and organizes internal and external meetings and events.
• Independently initiates, drafts, edits and finalizes correspondence, presentations and other documents.
• Ensures that staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures staff comply with related rules and procedures.
• Organize, receives or supervises the reception of management s visitors and helps to organize events at which protocol must be observed, including visits by donors and other major figures.
• Organizes, supervises, manages and monitors the use and update of a range of collaborative tools and databases in comply with the Information Security Framework.
• Acts as access manager in coordination with peer colleagues within the IM Team.
• Contributes to the setting of the IM goals and priorities at the delegation in alignment with the Delegation s priorities and regional IM roadmap.
• Acts as agent for change, ensuring that users understand and embrace the need for new IM-related projects and tools.
• Manages two Assistant & IM Officer and one Administrative Assistant.