Executive Assistant
Client of Emploi Partner
Employer Active
Posted on 24 Nov
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Ensures the entry and formatting of various documents (letters, reports, summonses)
- Ensures the reproduction and/or scanning of letters and reports and distributes them to the appropriate parties.
- Creates and prepares the files requested by their manager. Manages reservation and organization requests from their manager's instructions, working closely with the general services department when it comes to welcoming VIPs or special missionaries.
- Classifies and archives files and/or documents in paper and/or digital form.
- Prepares the various meetings and writes up the minutes, as instructed by his manager.
- Prepares, on the instructions of his manager, the various meetings and produces the minutes.
- Organizes and coordinates internal and external information, sometimes confidential.
- Takes phone calls from his manager and passes on important information.
- Filters calls and in-person reception.
- Organizes appointments and schedules for their manager.
- Updates professional and regulatory information, handles archiving and document filing.
- May participate in debriefing sessions with his manager to learn about the progress of his work and any potential setbacks during his day.
Desired Candidate Profile
- Bachelor's degree in management or equivalent
- Professional training: Executive Assistant and/or Executive Secretary
- Proven experience in managing executive secretarial functions
- Having held a position as an Executive Assistant for at least 3 years
- Management of priorities.
- Sense of organization and rigor. Autonomy.
- Discretion and confidentiality.
- Good mastery of computer tools (Excel, Outlook, Word, PowerPoint).
- Proficiency in French, English, and Spanish is desirable.
Company Industry
- Recruitment
- Placement Firm
- Executive Search
Department / Functional Area
- Administration
Keywords
- Executive Assistant
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Client of Emploi Partner