Executive Assistant

Client of Emploipartner

Executive Assistant

Main tasks:

• Assist the project manager in order to optimize the management of their activity (schedule management, travel arrangements, communication, meeting preparation, reception,

Duties (tasks and responsibilities):

• Organize and coordinate internal and external information, sometimes confidential, related to the functioning of the structure.
• Take charge of the complete follow-up of files (equipment maintenance contracts, follow-up of customer reminders, administrative management of personnel) or specific events (organization of seminars, trade shows, etc.) .
• Verification of all files and documents before signature by the director
• Correction of written documents and correspondence, including outgoing letters and reports.
• Organizing meetings and events related to the project
• Organization of work by priority
• Ensure the smooth running of the secretariat and the application of management procedures and monitoring of important project files
• Drafting correspondence, memos, decisions, proofreading reports and other secretarial documents
• To manage the organization of the various relationships that the project manager maintains with its structures, the company's departments, and external organizations.
• Drafting service notes based on verbal or written instructions, and distributing them after signature by the Division Director,
• Prepare and organize the various meetings planned by Management: send out invitations, prepare files or documentation,
• Perform any mission or task related to his/her job and in line with his/her skills and abilities within the organized framework, and not expressly described in this job description.

In terms of QHSE:

• Respect the general safety instructions and rules in force within the Company and the Project
• Apply the procedures and rules dictated within the framework of the Integrated Management System
• Raising awareness of the process approach and the risk-based approach
• Capitalize on all feedback, determine the need to revise the planned arrangements, and share