Executive Assistant

Client of EmploiPartner

Agenda management and time organization:

• Plan, manage and optimize the General Manager's schedule (appointments, meetings, trips).
• Organize national and international travel (plane tickets, hotels, visas, transfers).
• Prepare meetings (invitations, room reservations, equipment).
• Ensure the filtration and prioritization of requests (telephone, emails).

Communication and internal/external relations:

• Provide high-level physical and telephone reception.
• Write, format and distribute routine correspondence (letters, emails, memos).
• Centralize and disseminate information internally.
• Serve as a privileged contact for internal and external partners.
• Manage basic communication in English (or other language if necessary).

Support for administrative and secretarial management

• Prepare files and materials for meetings (PowerPoint presentations, Excel documents, reports).
• Write and format meeting reports, minutes and decisions.
• Ensure the management and electronic and physical classification of sensitive documents.
• Manage incoming and outgoing mail.

Event and project management:

• Organize and coordinate events (seminars, conferences, Board of Directors meetings).
• Participate in cross-functional projects by providing logistical and administrative support.
• Ensure the follow-up of files and actions entrusted by Management.