Executive Assistant GovCIO 

Responsibilities

• Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
• Complete required security and administrative training as directed by SPACECENT.
• Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
• Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
• Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
• Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and accessibility.
• Assist in the handling and processing of awards, decorations, and evaluations.
• Evaluate administrative processes and make recommendations for improvements.
• Execute quality assurance activities in support of administrative processes and documentation.
• Assist in the development of administrative procedures and review existing procedures for optimization.
• Assist as a liaison between SPACECENT and other organizations for administrative matters.
• Advise SPACECENT leadership on administrative best practices and procedures.
• Respond to all government inquiries in a timely manner. Any inquiry that doesn t fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, timelines, and estimated completion dates.
• Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually.
• Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events.
• Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders.

Qualifications

High School with 3 - 6 years (or commensurate experience)

Required Skills and Experience:

• High School Diploma or GED equivalent
• Experience with TMT and 4+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required. Will accept a Bachelor s degree in Business, English, Management, Communication, Office Administration in lieu of 4 yrs exp. (BS with 0 years experience)

  OR all the following criteria:

• The specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.

• Valid driver's license to operate Mission vehicles.
• Knowledge of executive-level administrative support functions in an overseas or international military environment.
• Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination.
• Must have good strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations.
• Proven ability to communicate effectively with individuals at all levels, both orally and in writing.
• Highly skilled in customer service and diverse stakeholder engagement.
• Ability to multitask effectively in a fast-paced environment, under stress and within time constraints.
• Able to work under minimal supervision.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).

• Clearance Required:TS/SCI