Executive Assistant

Scale Army

Role Overview
The Executive Assistant will support senior leadership by managing core administrative, organizational, and coordination tasks. This role requires a proactive and highly organized professional who can manage multiple priorities, communicate clearly, and ensure smooth day-to-day operations in a fast-paced environment.

Key Responsibilities

Calendar & Email Management

• Manage the executive s calendar, including scheduling meetings and organizing daily priorities

• Draft, review, and respond to emails in a timely and professional manner

Administrative & Operational Support

• Provide general administrative support, including data entry and expense management

• Coordinate meetings and handle logistical tasks such as travel arrangements

Communication & Documentation

• Facilitate smooth communication between the executive and internal or external stakeholders

• Prepare documents, reports, and presentations as needed

Data Tasks & Reporting

• Organize, track, and enter data accurately, maintaining up-to-date and reliable records

Logistics & Coordination

• Organize travel, events, and other business-related logistics to ensure seamless execution

Cross-Departmental Support

• Assist other departments and team members as needed, responding to requests promptly and professionally

Qualifications

Experience

• 2+ years of experience in an executive assistant or administrative support role

• Experience working in a fast-paced environment

Skills

• Excellent written and verbal communication skills in English, with the ability to draft professional correspondence

• Strong organizational skills and ability to manage complex calendars and multiple priorities

• Proficiency with Google Suite and common office tools such as Zoom and Slack

• Exceptional attention to detail and ability to complete tasks thoroughly and on time

• Proactive problem-solving skills with the ability to take initiative and work independently

What Success Looks Like

• The executive s calendar is consistently organized and optimized, reducing scheduling conflicts

• Communications are accurate, professional, and delivered promptly

• Administrative tasks are completed efficiently with minimal follow-up required

• Data and records are well-organized, accurate, and easily accessible

• Travel, events, and logistics are coordinated smoothly without issues