Executive Assistant Unilever

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do creating a better business and a better world. If you are a highly organized and proactive individual who thrives on providing seamless executive support, managing schedules, coordinating meetings, and ensuring efficient communication, then this role is just for you!

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• Complex diary management managing competing priorities effectively working across multiple time
• Organising local and international meetings.
• Event Organisation
• Assisting with the organisation of annual conferences, meetings
• Logistics
• Organisation and coordination of international and local travel, including preparation of itineraries, visas and logistics together with management of out of office requirements
• Visitor management
• Booking catering and meeting rooms
• Administrative Support
• Screening, redirecting and responding to email correspondence, as appropriate
• Responding to queries and requests for information from all parts of the organisation on an ad hoc basis.
• Responding to external speculative requests and queries as necessary.
• Processing expenses and invoices using relevant systems
• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
• Setting up and maintaining both electronic and manual filing systems.
• Confidential
• Executive Support
• Liaison with internal and external contacts developing knowledge of key individuals, including PA network and wider team.
• Organising and preparing meeting materials at least 24hrs in advance
• Screening all emails and flagging issues; seeking inputs from senior leadership team / other supports where necessary to assist with issue management.
• Working flexibly outside of core hours
• Managing approval processes at the request of the executive

Skills

• Strong organizational and multitasking abilities
• Excellent communication skills
• Prior regional/global experience
• Exceptional stakeholder management
• Proficiency in negotiation and influencing
• High level of discretion and confidentiality
• Problem-solving and decision-making skills
• Strategic thinking
• Tech-savvy with strong analytical capabilities
• Adaptability and change management

Leadership

• You are energized by delivering fantastic results. You are an example to others both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
•