Executive Assistant

UpSales LLC

Provide comprehensive administrative support to executive leadership, including calendar management, travel arrangements, and meeting coordination.

• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.
• Prepare, review, and edit correspondence, reports, presentations, and other confidential documents.
• Manage and prioritize incoming emails, calls, and requests, responding on behalf of executives when appropriate.
• Coordinate and schedule meetings, conferences, and events, including logistics and agenda preparation.
• Track and follow up on action items, deadlines, and deliverables to ensure timely completion.
• Assist with project management tasks, including research, data collection, and progress tracking.
• Maintain organized filing systems for digital and physical documents, ensuring easy retrieval and confidentiality.
• Support expense reporting, invoice processing, and budget tracking for executive offices.
• Contribute to process improvements and best practices to enhance administrative efficiency.

• Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Experience managing complex calendars, travel arrangements, and meeting logistics.
• Ability to work independently and proactively in a remote environment.
• Strong problem-solving skills and adaptability to changing priorities.
• Excellent time management skills and the ability to meet tight deadlines.
• Positive attitude, professionalism, and a commitment to supporting executive success.