Executive Assistant
BB FM
Posted on 24 Oct
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders.
- Act as a liaison between executives, staff, clients, and partners, ensuring effective communication and timely follow-ups.
- Organize and prioritize incoming emails, phone calls, and requests, responding or redirecting as appropriate.
- Coordinate logistics for meetings, conferences, and special events, including venue booking, catering, and materials preparation.
- Maintain confidential files, records, and documentation in an organized and secure manner.
- Assist with project management tasks, tracking deadlines, deliverables, and progress updates.
- Support office operations by ordering supplies, managing office equipment, and overseeing facility needs.
- Prepare expense reports, process invoices, and assist with budget tracking for executive offices.
- Contribute to a positive office culture by supporting team initiatives and fostering collaboration.
Desired Candidate Profile
- 1-3 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Proactive problem-solving abilities and a high degree of initiative.
- Ability to work independently and collaboratively in a fast-paced office environment.
- Flexibility to adapt to changing priorities and manage multiple tasks simultaneously.
- Professional demeanor and a commitment to delivering high-quality support.
- Excellent command of English and Arabic, both written and spoken.
Company Industry
- Consulting
- Management Consulting
- Advisory Services
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Executive Assistant
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