Executive Assistant

Deeju International Grou...

Key Responsibilities

Executive Support

• Manage calendars, priorities, appointments, scheduling workflows and daily priorities.
• Handle email communication, follow-ups, and daily coordination with professionalism.
• Prepare reports and business documents with accuracy, clarity and attention to detail.
• Organize files and digital documentation systems.
• Provide high-level administrative and executive support to senior leadership.
• Respond promptly to urgent matters via WhatsApp and email.
• Track ongoing tasks, deadlines, and operational updates to ensure workflow efficiency.

Logistics Operations Support

• Follow up on shipments, timelines, documentation, and status updates.
• Assist with daily logistics operations and communication.
• Support the preparation of commercial invoices, packing lists, and logistics paperwork.
• Coordinate with freight forwarders, carriers, and warehouses when required.
• Monitor shipment statuses, identify delays or exceptions, and escalate issues proactively.
• Ensure accurate data entry and maintain organized, up-to-date all logistics activities.
• Contribute to operational problem-solving and process improvements within the logistics workflow.

Accounting & Audit Support

• Oversee the verification, reconciliation, and accurate recording of all logistics-related financial transactions, including freight invoices, customs charges, and vendor billing.
• Coordinate proactively with Accounting and Internal Audit teams by providing timely documentation, resolving discrepancies, and ensuring full compliance with audit and financial control requirements.
• Identify inconsistencies within financial or logistics documents and escalate issues to the relevant departments for corrective action.
• Support periodic internal and external audits by preparing audit-ready reports, evidentiary files, and compliance documentation.
• Liaise with freight forwarders, customs brokers, and suppliers to resolve billing discrepancies and validate supporting documents prior to payment processing.
• Generate periodic financial summaries and cost-analysis reports to support strategic decision-making for logistics operations.
• Recommend and implement process improvements within accounting and logistics workflows to enhance accuracy, operational efficiency, and audit transparency.