Executive Assistant

Client of Alliance Recruitment Agency

Key Responsibilities

Manage executive calendars, appointments, site visits, travel arrangements, and meetings

Draft, review, and manage correspondence, reports, presentations, and official documentation

Coordinate with project managers, engineers, consultants, contractors, and government authorities

Track project schedules, deadlines, and action items; prepare periodic status and progress reports

Organize meetings, prepare agendas, record minutes of meetings (MoM), and follow up on decisions

Maintain and organize project documentation including contracts, BOQs, approvals, and compliance records

Assist in preparation and submission of tender documents and regulatory paperwork

Support basic financial coordination including invoice tracking, approvals, and expense monitoring

Arrange logistics for site visits, inspections, and official meetings

Ensure strict confidentiality of company, project, and executive-level information