Executive Assistant Raytheon Technologies

Responsibilities to Anticipate:

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes.
• Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 3 years of relevant experience
• Administrative or office support experience in roles involving general administrative or office support tasks
• Experience with meeting coordination and logistics.
• Proficient knowledge and experience using Microsoft Office applications and tools
• Experience working with a diverse group of employees from various counties
• Proficient in English and Arabic (written and oral) communication

Qualifications we Value:

• Time-management and prioritization skills
• Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports
• Ability to respond quickly and effectively to non-routine requests and situations.
• Ability to maintain confidentiality of information and data.
• Evidence of being a team player who can concentrate on multiple tasks at once.
• Experience in working independently as well as working in a team environment.
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
• Comfortable working in a fast-paced environment
• Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology
• Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc.
• Familiarity with Raytheon policies, procedures, forms, and processes

Travel Requirements

• Ability to travel domestically (Kingdom of Saudi Arabia) and internationally (MENA) on limited occasions (approximately 4x per year)