Executive Assistant

BIOCARE

1- Experience & background:

• Minimum 2-year experience.
• License and Experience in Business Administration, Accounting, or a related field.
• Personality skills such as perfectionism, dynamism, intrinsically motivation and fast learning are a must.

2- Executive & Communication Management:

• Serve as the primary filter for all incoming communications, meticulously managing and prioritizing emails across personal, company, and technical team accounts.
• Handle all client communication, including answering phone calls and taking all new orders and returns.
• Be the CEO & CAO right hand.

3- Financial & Administrative Operations:

• Manage the full invoicing cycle for all client orders.
• Oversee daily cash reconciliation procedures, including Coffre counting and recap.
• Perform various administrative tasks and management analyses as required to support the CEO and management team.

4- Logistics & Order Fulfillment:

• Help manager prepare and place the order with the suppliers.
• Responsible to secure all necessary customs and health clearances documents.
• Schedule the daily delivery for the clients, ensuring all documentation is accurate and schedules are optimized.

5- Other Tasks & Skills required:

• Able to solve urgent cases even during the weekends - when necessary.
• Available to start in the shortest delay.
• Proficient with MS Word, Excel, PowerPoint and Outlook.
• Ability to work independently and without constant supervision.

6- Non-Obligatory but Preferred Requirements:

• Laboratory Experience: Prior experience in a laboratory setting or knowledge of laboratory equipment/reagents is a significant advantage.