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Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Financial Management:
- Support Line Manager in daily administrative and operational activities.
- Review of updated Manuals at periodic intervals to verify its relevance and for future audit purpose.
- Establish Office administrative procedures and implement approved best practices.
- Maintain a good data base and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
- Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
- Administer circulation of circulars to relevant distribution list parties
- Support Line Manager with draft letters concerning department subjects.
- Department related HR matters.
- Maintaining the current filing and database system and looking for ways to improve the current systems.
Reports and Database Management:
- Collect relevant data from departments for submission of necessary reports to senior management.
- Organize, collect and compile reports that are received at an adhoc basis when requested by CEO Office and / or various internal / external stakeholders.
- Other adhoc reports as requested by executive management in a timely manner.
Management of Meetings/Conferences/Workshops:
- Plan, manage and organize meetings/conferences and travel plans for Line Manager.
- Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with senior Leadership team.
- Prepare and coordinate follow up actions within department team as directed by Line Manager.
- Organize and coordinate the end to end activities for various team workshops.
Skilled Support/ Other tasks:
- Professional assistance to senior management members within the team.
- Execution of Complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
- Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.
Desired Candidate Profile
To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.
This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/ Stakeholders on behalf of the Line Manager and the management team.
Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentation.
In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and follow up with Dept's executive leadership.
Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients
Company Industry
- Airlines
- Aviation
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- EXECUTIVE ASSISTANT
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Gulf Air
Gulf Air, the national carrier of the Kingdom of Bahrain, commenced operations in 1950, becoming one of the first commercial airlines established in the Middle East. Today, Gulf Air is a major international carrier serving 43 cities in 24 countries spanning three continents. The airline operates one of the largest networks in the Middle East, with double daily flights to over 10 regional cities, from its hub at Bahrain International Airport.
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