Executive Assistant (Operations and Task Coordinator) Water Vision Technology

Job Description

Roles & Responsibilities

Desired Candidate Profile

Qualifications

• Minimum 3 years of experience in executive assistance, project coordination, or operations.
• Experience in creating SOPs and lightweight processes.
• Strong skills in Microsoft 365 tools such as Teams, Planner, and Outlook. Familiarity with Power Automate or Copilot is an advantage.
• Excellent written and spoken English. Arabic is a plus.
• Strong ownership, organization, proactive communication, and good judgment when handling sensitive information.

Success Metrics

• High accuracy in capturing and assigning tasks within deadlines.
• Majority of tasks completed on time with clear outcomes.
• Action points from meetings consistently logged and tracked.
• SOPs and processes adopted effectively by teams.
• Clean and up-to-date dashboards and reports.

First 90 Days Roadmap

• First 30 days: Shadow the executive, set up Planner as the central task tracker, and draft initial SOPs.
• 31 to 60 days: Expand SOPs, launch templates, and introduce basic automations. Publish first monthly performance report.
• 61 to 90 days: Strengthen escalation processes, improve task completion rates, refine SOPs, and propose new improvements.

Working Parameters

• Based in Oman, covering GST +04:00 core hours with flexibility for urgent follow-ups.
• Authority to schedule check-ins, send reminders or escalations, and request updates.
• Must handle sensitive information with confidentiality and follow company policies.

This role is best suited for someone who thrives in fast-moving environments, enjoys organizing complex workflows, and takes ownership of driving things forward.