Executive Assistant

The French Institute of Morocco

Formation : Licence (Bac+3/Bac+4) minimum

Proven experience in executive assistance

All references are subject to verification.

Expertise

• Mastery of the French language (spoken, read, written) is essential
• Very good command of office software (Microsoft Office suite)
• Drafting and formatting administrative documents
• Demonstrate a strong sense of organization and respect for procedures.
• Transmit reliable information
• Working in a network
• Knowledge of Moroccan labor law is highly desirable
• Good command of HR procedures

Personal qualities

• Rigour, method and a sense of organisation
• R activity
• Autonomy and initiative
• Capacity, adaptability, versatility
• Reserve and professional discretion
• Strong interpersonal and communication skills, ease in building relationships, and excellent listening skills.
• A sense of public service and teamwork
• Relational and writing skills

Administrative and document management:

• Drafting and monitoring administrative correspondence, ensuring its compliance and effectiveness.
• Manage the Directorate's agenda by planning and organizing appointments and meetings in an optimal manner.
• Keep up-to-date records of document sending and receiving for rigorous tracking.
• Ensure the monitoring of contracts and agreements with partners and service providers.
• Process, track and transmit administrative documents accurately and within the given deadlines.
• Organize the filing and archiving of documents to facilitate quick and efficient access to information. Provide support to the accounting and finance team as needed.

Logistics and organizational management:

• Identify the needs for administrative and other supplies, place orders and ensure their receipt.
• Plan and organize the movement of staff and stakeholders, ensuring administrative and operational logistics are in place.
• Plan, organize and coordinate meetings, training sessions and receptions, ensuring their smooth running.
• To ensure a smooth flow of information between different departments and to contribute to the coordination of interdepartmental activities.
• Participate in the implementation of the Institute's activities, by supporting the organization of events and managing logistical aspects.