Executive Assistant To Managing Director

Helitrope Ventures

Executive Leverage & Administration

• Own and manage the Directors calendar as a strategic asset, prioritizing based on ROI and impact
• Act as a gatekeeper for communications and decision flow
• Prepare and review high-level correspondence, reports, and presentations
• Handle confidential and sensitive matters with utmost discretion
• Integrate and manage both professional and personal scheduling seamlessly

Analytical & Decision Support (Key Differentiator)

• Conduct structured research on markets, companies, and investment opportunities
• Prepare:
• Briefing notes
• Business summaries
• Decision memos
• Translate complex data into clear, actionable insights
• Build simple models, frameworks, and structured outputs to support decision-making

Systems, Tools & Process Optimization

• Design, implement, and optimize workflows across:
• Email, calendar, CRM, and task management systems
• Build dashboards and trackers using:
• Notion, Excel, Airtable, or similar tools
• Utilize AI tools (e.g., ChatGPT, automation platforms) to:
• Draft communications
• Summarize data
• Accelerate research
• Identify inefficiencies and automate repetitive processes

Project & Execution Management

• Track strategic initiatives and ensure execution momentum
• Coordinate across cross-functional teams and stakeholders
• Translate ideas into structured execution plans
• Ensure timelines, deliverables, and priorities are met

Communication & Output Management

• Draft high-quality:
• Emails
• Investor communications
• Internal memos and reports
• Prepare meeting agendas, briefs, minutes, and follow-ups
• Maintain clear, concise, and executive-level communication standards

Travel, Events & Lifestyle Integration

• Manage complex international travel and logistics
• Coordinate meetings, leadership events, and executive engagements
• Handle personal matters with professionalism and confidentiality
• Align personal and business priorities across time zones