Executive Coordinator

United Real Estate Company

Responsibilities

• Manages the scheduling and coordination of Departmental meetings and group activities.
• Makes travel arrangements for Colleagues within the Department. maintains the leave database. and advises Colleagues on policies and other administrative assistance.
• Prints memorandums, contracts, case sheets, and meeting minutes for the Board of Directors and general assemblies of the company and its subsidiaries.
• Prints reports on investigations and violations concerning the company and its subsidiaries.
• Orders and distributes stationary letterheads and business cards. as required.
• Receives all visitors and informs the required Colleague within the Department of the visitor's arrival.
• Handles couriers. letters and faxes. and ensures tracking of documents and follows-up in case of delay or non-delivery.
• Maintains a contact list of all Colleagues to effectively manage Colleague communication.
• Assists in preparing documents for management in a timely and accurate manner.
• Organizes Department's files and records and is the custodian of all legal and business related contracts and correspondence in order to keep them safe; and updates legal database.
• Supports the Department in legal and business activities and projects. gathers information. coordinates with cross-functional teams. filesspan> contracts and follows-up on behalf of the Department/ Colleagues.
• Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested.
• Maintains records of all documents handed over to the requestor in Legal Tracking Register and follows-up on receiving the documents back from the requestor.
• Performs other responsibilities and tasks as required or as directed by line manager or respective Colleagues from time to time.