Executive Coordinator

Tawteen

Key Tasks and Responsibilities:

Executive Support:

• Provide comprehensive administrative and coordination support to the CEO Office.
• Manage and coordinate the CEO s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, minutes of meetings, and follow-up action items.
• Ensure timely coordination and communication between the CEO Office and subsidiaries.
• Organize executive meetings, corporate events, and official visits.
• Draft, review, and format official correspondence, reports and memoranda.
• Maintain confidential records, files, and documentation in an organized and secure manner.
• Ensure accuracy, consistency, and professionalism in all documents prepared for executive review.
• Monitor and track deadlines, approvals, and management decisions.
• Deliver Executive team travel arrangement in and outside Oman

Corporate Coordination:

• Coordinate operational and administrative matters between the CEO, COO, CFO, and subsidiary management teams.
• Support and monitor the implementation, progress, and follow-up of strategic and operational initiatives across the Group.

Financial and Operational Support:

• Assist in budget tracking, invoice coordination, expense monitoring, and financial documentation related to the CEO Office.
• Coordinate with Finance departments regarding approvals, invoices, payments, and budget matters.
• Prepare financial summaries, analysis and reports, and expenditure tracking reports
• Support procurement and vendor coordination activities for the CEO Office.
• Ensure compliance with financial procedures, internal controls, and organizational policies.

Communication and Stakeholder Management:

• Serve as a professional communication channel between the CEO s office and internal/external stakeholders.
• Handle professional communication with government entities, industry partners, service providers, and academic partners.
• Coordinate official correspondence and maintain professional relationships with stakeholders.
• Support corporate communication activities as directed by management.
• Attend external meetings to represent the CEO s office when required

Compliance and Quality Support:

• Ensure administrative processes comply with institutional policies and procedures.
• Support quality assurance initiatives and continuous improvement activities within the CEO Office.
• Maintain confidentiality and handle sensitive information with professionalism and integrity.
• Contribute to maintaining a professional, ethical, and service-oriented work environment.

General Responsibilities

• Perform additional duties assigned by the CEO in line with organizational requirements.
• Support organizational events, strategic initiatives, and cross-functional projects when required.
• Contribute to operational efficiency and continuous improvement within the Group.

Other duties assigned by the line manager.