Executive Office Assistant/ Governance & PMO Coordinator

Client of Career Hunters

Duties and Responsibilities

First: Project Management and Executive Follow-up

Monitor the implementation of operational plans and strategic programs of the Group according to the approved plan until December 2025.

Prepare periodic performance reports (weekly / monthly / quarterly) in line with approved Key Performance Indicators (KPIs).

Track and document the implementation of Executive Office decisions within the digital governance system (Odoo).

Supervise project and task tracking using project management tools (MS Project / Asana / Odoo / Monday).

Coordinate between Executive Office departments (Legal Finance Business Development Collection Quality).

Second: Executive and Administrative Support

Organize the General Manager s agenda and periodic meetings with department heads.

Prepare meeting minutes and follow up on the implementation of action items.

Receive clients and key investors, ensuring their files and meeting schedules are prepared in advance.

Communicate with departments to prepare proposals, contracts, and presentations.

Prepare concise executive briefs on high-priority projects and files.

Third: Governance and Institutional Quality

Ensure departmental compliance with ISO 9001 and ISO 31000 standards for quality and risk management.

Support the Governance and Leadership Planning Committee in preparing compliance and audit reports.

Coordinate with the Quality Control Unit to input performance indicators into the digital system.

Review operational forms and procedures to ensure institutional integration.

Fourth: Communications and Public Relations

Prepare official correspondence and presentations for the Executive Office.

Oversee media coordination and official appearances of the General Manager when required.

Coordinate with the Public Relations and Events Department regarding meetings and official functions

Required Skills

Strong skills in time management, prioritization, and progress tracking.

Ability to analyze data and prepare executive reports.

Excellent professional communication skills in both Arabic and English (spoken and written).

Polished, disciplined, and well-presented personality with flexibility and professionalism.

Proficiency in computer use, Microsoft 365, and planning tools.

Ability to work in a high-level legal and corporate environment with confidentiality and professionalism.

Key Performance Indicators (KPIs)

Project completion rate versus operational plan ( 95%).

Accuracy and on-time submission of weekly reports (100%).

Number of meetings held and closed on schedule.

Level of satisfaction of the General Manager and departments with administrative follow-up.

Compliance with quality and governance systems (Zero Non-Compliance Reports).