Executive Office Manager for Chairman

TBK Developments

Manage and maintain the Chairman s calendar and be able to prioritize and monitor any schedule/diary conflicts

Liaise with the senior management regarding the reporting system and follow up.

Act as strategic focal point between the chairmen and the senior management.

Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairman's direction in order to manage his time efficiently

Update the Chairman of upcoming deadlines for both internal & external commitments and engagements

Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities

Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.

Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis

Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence

Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required

Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development

Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times