Executive Secretary / HR & Admin / Lubricants Sales Executive

Confidential Company

Job Description

Roles & Responsibilities

Desired Candidate Profile

HR EXECUTIVE

• Minimum 5 years of experience in executive support, HR administration, and sales support, providing a diverse skill set.
• Possess a Bachelor's degree in Business Administration, Human Resources, or a related field, demonstrating a strong academic foundation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing strong technical skills.
• Excellent written and verbal communication skills, with fluency in English and Arabic (preferred), enabling effective communication.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional interpersonal skills, with the ability to build rapport and maintain relationships with stakeholders at all levels.
• Demonstrate strong analytical and problem-solving abilities, with a proactive approach to identifying and resolving issues.

Job Summary:

The HR & Admin Officer is responsible for supporting the organization’s human resources and administrative functions. This includes recruitment, onboarding, payroll support, employee relations, office management, facility coordination, and general administrative support. The role ensures efficient operations and a positive working environment.

Key Responsibilities:

· Human Resources Duties:

· Assist with end-to-end recruitment process including job posting, screening, interviewing, and onboarding.

· Maintain and update employee records (digital and physical).

· Support payroll processing and maintain attendance/leave records.

· Coordinate training and development programs.

· Assist with performance management and employee evaluation processes.

· Handle employee grievances and support disciplinary procedures.

· Ensure compliance with labor laws and HR policies.

· Draft HR letters (e.g., offer letters, employment contracts, experience letters).

· Administrative Duties:

· Manage office supplies, equipment, and maintenance.

· Ensure a clean, safe, and efficient working environment.

· Oversee facility and asset management, including vendor coordination.

· Organize internal events, meetings, and travel arrangements.

· Handle incoming and outgoing correspondence and calls.

· Maintain filing systems and manage official documentation.

· Support other departments with administrative tasks as needed.

Qualifications:

· Bachelor’s degree in Human Resources, Business Administration, or a related field.

· 2+ years of experience in a similar HR & Admin role.

· Good knowledge of labor laws and HR best practices.

· Proficient in MS Office and HRIS systems.

· Excellent interpersonal and communication skills.

· Strong organizational and time management abilities.

· High level of integrity and confidentiality.

SALES EXECUTIVE

Job Summary:

We are seeking a dynamic and results-driven Sales Executive to lead the sales operations for our lubricants division in the UAE. The ideal candidate will have extensive experience in B2B/B2C lubricants sales, excellent market knowledge, and a proven track record of achieving revenue targets. You will be responsible for developing and executing strategies to grow our market share, managing key accounts, and leading a high-performing sales team.

Key Responsibilities:

• Develop and implement sales strategies to achieve revenue and profitability targets.
• Identify and acquire new business opportunities across industrial, automotive, and marine sectors.
• Maintain strong relationships with existing clients and channel partners.
• Monitor market trends, competitor activities, and pricing strategies.
• Prepare and deliver sales forecasts, budgets, and performance reports.
• Lead, mentor, and support a team of sales executives across UAE territories.
• Coordinate with marketing, logistics, and technical teams for seamless client service.
• Ensure compliance with company policies and industry regulations.

Qualifications:

• Bachelor’s degree in Business, Engineering, or a related field (MBA preferred).
• Minimum 5–8 years of sales experience in the lubricants, petrochemicals, or automotive industry.
• In-depth knowledge of lubricant products, applications, and market dynamics in the UAE/GCC.
• Strong business acumen, negotiation skills, and customer-centric approach.
• UAE driving license is a must.
• Proficiency in English (Arabic is an advantage).

Preferred Attributes:

• Existing network of clients in the industrial, transport, or automotive segments.
• Familiarity with lubricant certifications (API, SAE, OEM specifications).
• Experience in digital sales tools (CRM, ERP systems).
• Strong interpersonal and presentation skills.