Executive Secretary NMC healthcare LLC

Job Description

• Provide administrative and clerical support to departments or individuals.

• Schedule meetings and arranges conference rooms.

• Alert manager for cancelations or new meetings.

• Handle Information request.

• Arrange for outgoing mail and packages to be picked up.

• Prepare confidential and sensitive documents.

• Determine matters of top priority and handle accordingly.

• Prepare agenda for meetings and takes and transcribe dictations.

• Maintains office procedures.

• Coordinate committees and task forces.

• Relay directives and instructions and assignment to executives.

• Maintain hard copy and electronic filing system

• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.

• Maintain medical records, technical library, and correspondence files.

• Operate office equipment, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and medical records.

• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.

• Performs other related duties as requested by General Manager/Hospital Director.

Responsibilities

• Provide administrative and clerical support to departments or individuals.

• Schedule meetings and arranges conference rooms.

• Alert manager for cancelations or new meetings.

• Handle Information request.

• Arrange for outgoing mail and packages to be picked up.

• Prepare confidential and sensitive documents.

• Determine matters of top priority and handle accordingly.

• Prepare agenda for meetings and takes and transcribe dictations.

• Maintains office procedures.

• Coordinate committees and task forces.

• Relay directives and instructions and assignment to executives.

• Maintain hard copy and electronic filing system

• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.

• Maintain medical records, technical library, and correspondence files.

• Operate office equipment, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and medical records.

• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.

• Performs other related duties as requested by General Manager/Hospital Director.