Executive Secretary

M venpick

What is in it for you?
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies and the opportunity to earn qualifications while you work
• Opportunity to develop your talent and grow within your property and across the world
• Ability to make a difference in the local community through our Corporate Social Responsibility activities.
Job Description
• Manage the GM s calendar, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and documents.
• Coordinate meetings, including agendas, minutes, and follow-ups.
• Handle confidential information with discretion and professionalism.
• Act as a liaison between the GM, staff, and external contacts.
• Screen phone calls, emails, and other communications; respond or redirect as appropriate.
• Draft and distribute internal communications on behalf of the GM.
• Organize and coordinate meetings, events, and business trips.
• Ensure timely follow-up on action items and deadlines.
• Maintain records, files, and documentation for quick retrieval
• Assist the GM with special projects, presentations, and reports.
• Conduct research, compile data, and prepare briefing materials as required
• Ensure smooth operation of the GM s office.
• Liaise with other departments to streamline processes and communications.
• Monitor office supplies and equipment for the GM s office.
Qualifications
• Bachelor s degree in Business Administration, Hospitality Management, or related field preferred.
• Proven experience as an executive secretary, personal assistant, or similar role (preferably in hospitality or corporate environment).
• Excellent written and verbal communication skills in English (additional language is a plus).
• Strong organizational, time management, and multitasking skills.
• High level of discretion, integrity, and professionalism