Executive Secretary

ADDesigner

Answer phone calls and redirect them when necessary

• Act as the point of contact for internal and external clients
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments and keep minutes
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• administer office boy and maintain the office condition
• Document expenses and hand in reports
• Undertake occasional receptionist duties

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• High degree of multi-tasking and time management capability
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality