Executive Secretary

Menatours

Provide comprehensive administrative support to executive leadership, including managing schedules, correspondence, and travel arrangements.

• Coordinate and prepare materials for meetings, conferences, and presentations, ensuring all documentation is accurate and timely.
• Serve as the primary point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Draft, review, and edit reports, memos, and other documents as required by executive management.
• Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval and secure storage of sensitive information.
• Handle incoming calls, emails, and other communications, prioritizing and responding on behalf of executives when appropriate.
• Plan and coordinate office events, meetings, and appointments, managing logistics and resources efficiently.
• Monitor and track project deadlines, deliverables, and follow-ups to ensure timely completion of executive tasks.

Candidate Profile:

• Minimum of 5 years of experience in an executive secretarial or administrative support role.
• Proven ability to manage multiple priorities and work effectively in a fast-paced office environment.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication abilities.
• Demonstrated discretion and ability to handle confidential information with integrity.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong interpersonal skills and the ability to interact professionally with all levels of staff and external partners.
• Experience coordinating travel, meetings, and events for senior executives.
• Ability to anticipate needs and proactively solve problems.
• Flexibility to adapt to changing priorities and business needs.