Executive Secretary

Bekaplast s.a.l.

The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Responsibilities:

Receive, screen, direct, and relay telephone messages

Direct the general public to the appropriate staff member

Maintain the general filing system and file all correspondence and other material

Assist in the planning and preparation of meetings, conferences, and conference telephone calls.

Maintain an adequate inventory of office supplies

Respond to public inquires

Provide word-processing and secretarial support

Type confidential documents on a word processing system

Signs for UPS/FedEx/Airborne Packages

Provides assistance to clients or visitors when needed

Prepares invoices and handles receipts

Performs various clerical duties including but not limited to mailing, faxing, and photocopying.

Coordinates project based work

Processes client orders and requests

Follows up on client payment schedule dates

Suggests policy changes in order to streamline department operations

Assists in data-entry operations

Performs other related duties as assigned


Requirements:

Outstanding written, oral, and listening communication skills

Excellent interpersonal skills

Quick decision making skills

Bookkeeping skills

Analytical problem solving skills

Honest, trustworthy, respectful, and ethical personal attributes

Possesses cultural awareness and sensitivity

Bachelors or advanced degree in Business Administration