Executive Secretary

Liberal Construction, LLC

Essential Duties and Responsibilities

Calendar & Schedule Management

• Coordinate and manage the President s daily, weekly, and monthly schedules, including meetings, appointments, and travel arrangements
• Draft and respond to routine communications on behalf of the President

Communication Management

• Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretion
• Act as a liaison between the President, internal teams, and external stakeholders

Documentation & Preparation

• Maintain organized digital filing systems using SharePoint to ensure access, retrieval, and secure storage of documents and records
• Draft, proofread, and format reports, presentations, and other executive documents to ensure accuracy and consistency while ensuring all documents are consistent with organizational standards and style guidelines

Expense & Budget Support

• Assist and coordinate with Finance Department with expense reports and budget tracking as required
• Support financial documentation and record-keeping for audits or reviews

Planning & Coordination

• Organize meetings, conferences, and special events, managing logistics, invitations, and materials
• Coordinate and follow up with the involved personnel to ensure action items and next steps are completed

Administrative Support

• Provide general office support to enhance operational efficiency and coordinating with other departments
• Coordinate with other departments to facilitate workflow and support executive initiatives

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and professionalism
• Ensure all confidential materials are stored securely and shared only with authorized personnel