Job Description

Roles & Responsibilities

Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be responsible for managing a wide array of administrative tasks, from scheduling and coordination to handling personal errands.
This role requires excellent communication skills, a high degree of professionalism, and the ability to work under pressure in a fast-paced environment.

Desired Candidate Profile

• Minimum of 3 years of experience in an executive support role.
• Excellent command of both English and Arabic; fluency in writing and speaking.
• Must possess a valid driver s license and a car and be willing to run errands as needed.
• Demonstrated ability to work long hours and remain on call for urgent tasks, reflecting strong
• dedication and work ethic.
• Proficient in Microsoft Office Suite, Google Suite, and other relevant software tools.
• Excellent organizational, problem-solving, and analytical skills, including the ability to pass a
• reasoning and problem-solving exam.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
Roles & Responsibilities:
• Meeting Coordination:
• Attend all meetings alongside the CEO, take comprehensive notes, and manage follow-up tasks and calendar events.
• Arrange all scheduling for meetings including selecting optimal dates, times, and locations based on priority and type of meeting.
• Administrative and Legal Support:
• Act as a liaison between the CEO and various internal departments as well as external entities including company governance and legal arms.
• Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.
• Office Management:
• Oversee office improvements and maintenance efforts to ensure a productive work environment.
• Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.
• Personal Assistant Duties:
• Handle personal errands for the CEO, including but not limited to, government and family- related tasks, receiving shipments, and arranging meals and travel.
• Manage personal purchases and reservations effectively while being entrusted with a company credit card.
• Stakeholder Relations:
• Replace designated board members in meetings as required and maintain relationships with investors.
• Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.
• Project and Task Management:
• Arrange critical office visits and ensure that all projects and tasks are followed up on, pressuring timely completion to meet deadlines.

Executive Secretary Lucidya