Executive Secretary

Client of Talentmate

Position: Executive Secretary

Reports to: CEO

Role Purpose

Provide high-level administrative and secretarial support to senior management, ensuring effective coordination, confidentiality, and professional communication.

Key Responsibilities

• Manage CEOs calendar & meetings.
• Coordinate departmental meetings with Project Managers, BDM team, HR & Finance.
• Strong follow-up on tasks assigned by CEO to ensure timely completion.
• Draft correspondence, reports & presentations.
• Maintain records & confidential documents.
• Liaise with internal & external stakeholders.
• Prepare agendas, minutes & follow-ups.
  
  
  

• Bachelors degree with 3-5 years of relevant experience.
• Advanced MS Excel (Pivot Tables, VLOOKUP, HLOOKUP, Data Analysis).
• Strong MS PowerPoint skills (business presentations, charts, reports).
• Proficiency in drafting professional correspondence.
• Excellent drafting & communication skills.
• Highly organized, professional & discreet.