Executive Secretary / Office Manager
Egylifts -
Posted on 26 Aug
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Provide comprehensive administrative support to executive leadership, including calendar management, travel arrangements, and meeting coordination.
- Oversee daily office operations to ensure a productive and efficient work environment.
- Act as a liaison between executives, staff, clients, and external partners, maintaining professional communication at all times.
- Prepare, review, and manage confidential documents, reports, and presentations.
- Organize and coordinate internal and external meetings, events, and conferences.
- Implement and maintain office policies, procedures, and systems to optimize workflow.
- Manage office supplies, equipment, and vendor relationships to support operational needs.
- Assist in the preparation and monitoring of budgets, expense reports, and financial documentation.
- Handle incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.
- Support HR and administrative functions, including onboarding, record-keeping, and compliance tasks.
Desired Candidate Profile
- Minimum of 8 years of experience in an executive secretary, executive assistant, or similar administrative role.
- Proven ability to manage multiple priorities and work effectively in a fast-paced office environment.
- Exceptional organizational and time-management skills with keen attention to detail.
- Strong written and verbal communication skills in both English and Arabic.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Demonstrated discretion in handling confidential and sensitive information.
- Excellent interpersonal skills with the ability to interact professionally with all levels of staff and external partners.
- Proactive problem-solving abilities and a high degree of initiative.
- Experience supporting executive-level management in a corporate or technology-driven environment.
- Ability to adapt quickly to changing priorities and business needs.
Company Industry
- Consulting
- Management Consulting
- Advisory Services
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Executive Secretary / Office Manager
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