Executive Secretary / Receptionist

Fine seeds Int.

Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments or personnel.

Manage reception duties including welcoming visitors, answering calls, and routing inquiries, Prepare letters, reports, and official documents.

Maintain the CEO/Management calendar, schedule meetings, and coordinate appointments.

Organize and maintain filing systems (physical & digital).
Make travel arrangements, including flights, hotels, and transportation.

Assist in the planning and execution of company events, meetings, and travel arrangements.

Follow up on pending tasks and ensure timely completion.

Assist HR and Admin teams with required tasks and documentation.

Maintain confidentiality and professionalism at all times.
Monitor and order office supplies, ensuring the workplace is well-stocked and organized.

Support executives with calendar management, travel itineraries, and expense reporting.

Uphold the company s standards of professionalism, confidentiality, and customer service at all times.

Ensure the office is stocked with necessary supplies and equipment, and manage facilities by dealing with maintenance and coordinating with vendors.

supervising and monitoring the work of administrative staff