Executive Secretary to C Suite/MD/CEO Level (Only Male) Al Naba Al Nabaa Services Company LLC

Posted on 29 Dec 25

Experience

2 - 8 Years

Job Location

Muscat - Oman

Education

Any Graduation, MBA/PG Diploma in Business Mgmt

Nationality

Indian

Gender

Male

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Proactively manage the CEO's complex schedule, ensuring optimal time utilization and anticipating potential conflicts, including international travel arrangements and visa applications.
  • Prepare and disseminate high-level correspondence, presentations, and reports, ensuring accuracy, confidentiality, and adherence to corporate branding guidelines, with a strong emphasis on proofreading and editing.
  • Act as a primary point of contact, screening calls, managing communications, and representing the CEO's office with professionalism and discretion, filtering information and prioritizing urgent matters.
  • Coordinate and manage board meetings, executive retreats, and other high-profile events, including logistics, documentation, and follow-up actions, ensuring seamless execution.
  • Conduct research, gather information, and prepare briefing materials for meetings and presentations, synthesizing complex information into concise summaries and actionable insights.
  • Manage confidential information with the utmost discretion and integrity, including financial data, strategic plans, and sensitive personnel matters, maintaining strict adherence to confidentiality protocols.
  • Oversee travel arrangements, including flights, accommodation, and itineraries, ensuring efficiency, cost-effectiveness, and adherence to corporate travel policies, with attention to detail.
  • Manage and maintain office systems and procedures, including filing systems, records management, and office supplies, ensuring efficiency and organization within the executive suite.
  • Liaise with internal and external stakeholders, including board members, investors, and high-profile clients, maintaining strong working relationships and representing the CEO's interests.
  • Handle personal errands and tasks for the CEO, maintaining a high level of discretion, professionalism, and responsiveness.

Desired Candidate Profile

  • Holds a Bachelor's degree in Business Administration, Communications, or a related field; a Master's degree is a plus.
  • Possesses a minimum of 8-10 years of experience as an Executive Secretary or similar role supporting C-level executives, with proven experience in a fast-paced environment.
  • Demonstrates exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in presentation design and data analysis.
  • Exhibits outstanding written and verbal communication skills, including excellent grammar, punctuation, and proofreading abilities, with fluency in English and any other languages is an added advantage.
  • Demonstrates strong interpersonal skills, with the ability to build rapport, communicate effectively with individuals at all levels, and maintain confidentiality.
  • Possesses strong organizational and time-management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.
  • Has a high degree of emotional intelligence, with the ability to remain calm under pressure, handle sensitive information with discretion, and maintain a professional demeanor.
  • Possesses strong attention to detail, with the ability to produce accurate and error-free work, and a commitment to maintaining high standards of quality.
  • Language Requirements: English/Hindi with Arabic skill is a plus.

Employment Type

    Full Time

Company Industry

  • Facilities Management

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Personal Assistant To CEO
  • Executive Assistant
  • Communication Skills
  • Meeting Coordination
  • Senior Executive Secretary

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Al Naba Al Nabaa Services Company LLC

Al Nab’a Holding is a leading brand in the Sultanate of Oman comprising of 4 group companies serving various verticals in the blooming market of the Sultanate & other GCC countries.

Mr Rajesh Rajesh - Manager HR

PO Box 725, PC 112, Oman, Muscat, Oman

https://www.alnabaservices.com

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