Executive Secretary To Executive Director Galfar Engineering and Contracting W.L.L

Employer Active

Posted 1 hr ago

Experience

12 - 25 Years

Monthly Salary

QAR 10,000 - 25,000 ($2,701 - $6,751)

Job Location

Doha - Qatar

Education

Any Graduation

Nationality

Indian, Filipino

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage complex calendars for the Managing Director, prioritizing appointments and ensuring efficient use of time.
  • Prepare and organize high-level presentations and reports, ensuring accuracy and clarity in communication.
  • Act as a liaison between the Managing Director and internal/external stakeholders, fostering strong professional relationships.
  • Coordinate travel itineraries, including flights, accommodations, and logistics, to ensure seamless travel experiences.
  • Handle confidential information with discretion and professionalism, maintaining the integrity of sensitive data.
  • Assist in the preparation and follow-up of board meetings, ensuring all materials are distributed and action items tracked.
  • Monitor and manage departmental budgets, providing financial reports and insights to support decision-making.
  • Draft and edit correspondence, memos, and other documents, reflecting the tone and style of the Managing Director.
  • Implement and improve administrative systems and processes, enhancing overall office efficiency.
  • Conduct research and compile data for strategic planning and decision-making, contributing to the company’s growth.

Desired Candidate Profile

  • Bachelor’s degree in Business Administration, Management, or a related field is preferred.

  • Minimum of 10+ years of experience in a senior administrative role, ideally supporting executives in a corporate environment.

  • Proven track record of managing multiple tasks and projects simultaneously, showcasing exceptional organizational skills.

  • Strong proficiency in Microsoft Office Suite and familiarity with project management software to streamline operations.

  • Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.

  • Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.

  • Strong interpersonal skills with a knack for building relationships at all organizational levels.

  • A proactive approach to problem-solving, displaying initiative and a positive attitude in high-pressure situations.

  • Detail-oriented mindset with a focus on accuracy in all tasks, ensuring high-quality outcomes.

  • Cultural sensitivity and adaptability, with a preference for candidates familiar with international business environments.

Employment Type

    Full Time

Company Industry

  • Construction
  • Civil Engineering

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Office Manager
  • Project Management
  • Executive Assistant
  • Directors Secretary
  • Confidentiality
  • Business Support Specialist
  • Executive Correspondence
  • Executive Secretary
  • Stakeholder Liaison
  • Management Coordinator

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Galfar Engineering and Contracting W.L.L

Galfar Al Misnad Galfar Al Misnad began in 1995 as a subsidiary company of the Oman based Galfar Engineering and Contracting LLC to handle Qatar operations. When Galfar Oman became a public limited company in 2007, Galfar Al Misnad became independent. All our Operating Divisions have established themselves as leaders in their respective sectors. The Infrastructure Division has shone with high value projects like the Katara Cultural Village Project, the Doha South STP Project and the Al Wakrah Logistics Park Project. The Oil & Gas Division has successfully been executing the Flowline Project in Dukhan for the past 20 years; performed a wide variety of Tank Projects, and was recently awarded the first of its kind CO2 WAG Injection Pilot Project. Our E & I Division established path breaking standards in the E&I Sector with their innovative and sustainable cooling technology for the Khalifa Stadium Energy Center. This project was so successful, the technology has now been adopted across al

Read More

Sathish Kumar - HRBP

Doha, Qatar

https://www.galfarqatar.com.qa/

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