Expediting Manager

Confidential Company

Expediting Team Leadership & Coordination:

• Lead, coordinate, and mentor a team of expediters to achieve project goals through efficient and cost-effective solutions.
• Foster seamless communication between expediters, vendors, and project stakeholders to ensure the circulation of the most up-to-date information.
• Ensure the team adheres to company network synergies, best practices, and established procedures.

Supply Chain Monitoring & Delivery Assurance:

• Ensure the availability of purchased goods and all necessary documentation at the designated delivery point, in strict accordance with purchase order requirements, delivery schedules, and project procedures.
• Continuously monitor purchase order milestones (Engineering, Manufacturing, Expected Delivery Date, etc.) and provide regular, detailed reporting on progress.
• Proactively identify and address any deviations from contractual delivery times or other project criticalities.

Systems & Data Management:

• Ensure the timely and accurate update of company information systems (e.g., SAP, Data Warehouse) with reliable data on supply progress.
• Methodically utilize company systems and tools to manage all post-order activities.
• Support the Project Material Manager in verifying the Material Status Report and activating resources to keep systems current.

Reporting & Communication:

• Report promptly to the Project Material Manager and senior management on project supply risks, critical issues, and delivery deviations.
• Maintain continuous communication with all post-order resources (e.g., Inspection, Shipping) to optimize the end-to-end process flow.
• Provide structured project feedback to relevant functions to help the company capitalize on experiences and improve future performance.

Qualifications & Experience

Essential:

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• Proven experience (5+ years) in an expediting, procurement, or supply chain management role, with at least 2 years in a leadership or supervisory capacity.
• Demonstrable experience in managing complex project supplies within a relevant industry (e.g., Oil & Gas, Energy, Construction, Heavy Manufacturing).
• Strong proficiency with ERP systems, preferably SAP, and other data management tools.

Desired:

• Master’s degree or professional certifications (e.g., CPSM, CSCP).
• In-depth knowledge of international shipping, logistics, and customs documentation.

Key Competencies

• Leadership & Team Management: Ability to motivate, guide, and coordinate a distributed team.
• Exceptional Communication: Strong verbal and written communication skills for effective interaction with vendors and internal stakeholders.
• Problem-Solving & Analytical Skills: Aptitude for identifying issues, analyzing root causes, and implementing effective solutions under pressure.
• Results-Oriented: Driven to meet deadlines and achieve project goals in a fast-paced environment.
• High Attention to Detail: Meticulous in monitoring milestones, updating systems, and managing documentation.
• Proactive & Strategic Mindset: Foresees potential delays and takes preventative action.