Export Documentation Manager
Egast
Posted 30+ days ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Key Responsibilities
- Documentation Management
Oversee the generation of all export documents, including Proforma Invoices, Commercial Invoices, Packing Lists, Certificates of Origin, and Bill of Ladings.
Ensure all documentation meets the specific requirements of the destination country and the terms of the Letter of Credit (L/C).
Maintain organized digital and physical archives of all shipping records for audit and compliance purposes.
- Compliance & Regulatory Oversight
Stay updated on international trade laws, Incoterms 2020, and customs regulations (e.g., EAR, ITAR, or local export controls).
Verify that all shipments comply with Harmonized System (HS) codes and trade agreements.
Coordinate with legal and compliance departments to mitigate risks related to international sanctions or restricted party screening.
- Logistics & Stakeholder Coordination
Liaise with freight forwarders, shipping lines, and customs brokers to ensure timely clearance and delivery.
Work closely with the Sales and Finance departments to ensure payment terms are aligned with documentation (e.g., verifying bank requirements for sight drafts).
Communicate with international clients regarding shipping schedules and documentation status.
- Team Leadership
Supervise and train the export documentation staff to ensure high levels of accuracy and productivity.
Implement Standard Operating Procedures (SOPs) to streamline the documentation workflow.
Monitor team performance and resolve any bottlenecks in the shipping process.
Desired Candidate Profile
Education: Bachelor s degree in International Business, Logistics, Supply Chain Management, or a related field.
Experience: 5+ years of experience in export documentation/logistics, with at least 2 years in a supervisory or management role.
Technical Skills: * Expert knowledge of Incoterms and Letters of Credit.
Proficiency in ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) and MS Office.
Familiarity with Customs portals and automated export systems.
Soft Skills: * Exceptional attention to detail (zero-tolerance for clerical errors).
Strong problem-solving skills to navigate shipping delays or customs holds.
Excellent communication skills for dealing with global stakeholders.
Company Industry
- General Trading
- Export
- Import
Department / Functional Area
- Logistics
- Supply Chain
Keywords
- Export Documentation Manager
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