Facilities Coordinator

Urban Ridge Supplies

Responsibilities

• Act as the primary point of contact for all facility-related enquiries and issues, managing the helpdesk system effectively.
• Coordinate and oversee both planned and reactive maintenance tasks, liaising with suppliers, contractors, and engineers to ensure timely completion.
• Conduct regular inspections of the premises to ensure compliance with health, safety, and environmental regulations.
• Assist the Facilities Manager with budget tracking, processing invoices, and managing purchase orders.
• Maintain accurate and up-to-date records, including compliance documentation, service reports, and asset registers.
• Support the coordination of office moves, refurbishments, and other small-scale projects.
• Manage inventory of office supplies, furniture, and equipment, placing orders as required.
• Provide administrative support to the facilities management team, including preparing reports and correspondence.

Qualifications

• Proven experience in a facilities coordination, office management, or a similar administrative role.
• Excellent organisational and time-management skills, with a proven ability to manage multiple priorities.
• Strong interpersonal and communication skills, capable of liaising confidently with clients, colleagues, and external contractors.
• A proactive approach to problem-solving and a keen eye for detail.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential.
• A solid understanding of health and safety principles; a relevant qualification (e.g., IOSH) would be advantageous.
• Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable.
• The ability to work effectively both independently and as part of a collaborative team.