Facilities Support Coordinator Jones Lang LaSalle

Key Responsibilities:

• The employee will be responsible of raising Purchase Requests and process Monthly Invoices.
• Coordination between employees requests and the building management, requests such as: consumables, meeting rooms and space bookings, managing access requests, workplace matters and parking issues, supervise to maintain the office in a proper manner.
• Coordination between Client's management and the building management, validating invoices, support HSE audits, support security surveys, liaise with different cient teams to arrange services for Saudi Employees.
• Tracking and updating various reporting.
• Update space occupancy using Client's tools and software.
• Act as a central point of contact for client and landlord to manage all facilities related tasks in the office
• Monitor and maintain the front of house and surroundings to ensure a safe, clean, organized environment that reflects brand standards
• Execute the badging process for employees, visitors, and third-party providers
• Create work orders for maintenance, safety, and security concerns through the appropriate channels/systems
• Partner with facility services and management teams to maintain a safe, comfortable environment and proactively coordinate meetings, events, and daily operations
• Conduct regular facilities inspections and audits to ensure a self, well maintained environment
• Manage client facilities service providers on a day-to-day basis
• Manage and support facilities projects depending on scope and spend
• Raise purchase orders and check invoices for facilities related services
• Support meeting and event services, including room bookings, setup, and coordination with catering and AV teams
• Liaise with landlord, vendors, contractors, and building management to resolve issues and ensure service delivery
• Identify potential risks and escalate as appropriate to ensure no privacy breach, security incident, or disruption to operations
• Perform ad hoc assignments and provide administrative support for seamless and timely delivery of services

Qualifications

• Experience in SAP (Ariba Sourcing and Ariba Procurement)
• Strong interpersonal skills and a passion for hospitality and service excellence
• Ability to multi-task, prioritize, and manage shifting daily priorities while ensuring consistent and elevated guest experiences
• Working knowledge of Microsoft Office suite (Teams, Excel, PowerPoint, Word, Outlook)
• Ability to perform minimal physical activity such as carrying small packages
• Flexibility and positive attitude in managing daily operations