Facility Specialist
VxLabs GmbH
Posted 30+ days ago
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Experience
1 - 3 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Job Description
- Manage and oversee the day-to-day operations of all company facilities.
- Coordinate team travel arrangements, both domestic and international, overseeing tasks such as travel requests, transportation, accommodation, passport and visa applications, local logistics, and providing emergency assistance.
- Ensure compliance with health and safety standards.
- Collaborate with relevant departments to address facility-related needs.
- Optimize the utilization of office space based on organizational needs.
- Plan and execute office reconfigurations or relocations as necessary.
- Liaise with external vendors and service providers for facility-related services.
- Negotiate contracts and agreements to ensure cost-effectiveness and quality.
- Develop and implement preventive maintenance programs.
- Coordinate repairs and maintenance activities, ensuring minimal disruption to operations.
- Implement and manage security measures to safeguard company assets and personnel.
- Oversee access control systems and protocols.
- Develop and maintain emergency response plans.
- Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases.
Requirements
- Bachelor’s degree in business administration, or a related field.
- Proven experience in facility management or a related role.
- Excellent proficiency in English.
- Proficient in Microsoft applications.
- Knowledge of health and safety regulations and building codes.
- Strong organizational and project management skills.
- Excellent communication and interpersonal abilities.
- Exceptional Analytical Skills.
- Effective Suppliers Relationship Management
- Skillful Planning & Organizing
- Outstanding time management and prioritization capabilities
- Sharp attention to detail and effective problem-solving skills
Company Industry
- IT - Software Services
Department / Functional Area
- Administration
Keywords
- Facility Specialist
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