Finance Assistant G5

WFP

TYPE OF CONTRACT/LEVEL: Fixed Term-G5

UNIT/DIVISION: Finance

DUTY STATION (City, Country): Amman, Jordan

DURATION: 1 year

Number of Positions: Two

BACKGROUND AND PURPOSE OF THE APPOINTMENT:

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.

• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.

• Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.

• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.

• Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.

• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.

• Support the financial assessment and due diligence of service providers, including FSPs, retailers, and other contracted entities.

• Provide finance support to programme activities including cash, vouchers, and digital payments.

• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.

• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

• Minimum 5 years of experience in finance.

• Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

Knowledge & Skills:

• Ability to manage multiple priorities under pressure and meet deadlines.

• Strong client oriented mindset, with the ability to understand, anticipate, and respond to the needs of internal and external clients in a timely, professional, and solution focused manner.

• Strong communication and coordination skills; ability to work with diverse stakeholders.

• Proficiency in using corporate systems and digital tools (e.g. ERP systems, document management platforms, MS Office applications).

Languages:

Fluency in both English (level C) and Arabic.