Finance Manager

ACAPS

Purpose of the position

The post-holder is responsible for providing financial management support to ACAPS including strategic planning, and compliance across ACAPS operations by leveraging expertise in ERP systems, donor relations, and financial analysis. The Finance Manager provides global support to the organization.

Critical interfaces

• ACAPS Finance Unit
• ACAPS Grants Team
• ACAPS Budget Holders
• ACAPS Admin and Procurement Team
• External stakeholders, such as ACAPS donors or auditors

Operate in line with the ACAPS values

We share and strive to maintain the values of agency, candour, integrity, diversity, evolution, ambition, and collaboration in everything we do. The post holder is expected to develop the position in line with these values. The ACAPS values live in the way we manage our teams, create our content and engage with stakeholders.

We are an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.

Responsibilities

Role and responsibilities

Generic Responsibilities

• Ensure adherence with policies, tools, handbooks and guidelines and with ACAPS financial system
• Maintain overall budget control over attributed budgets and grants, as well as contribute to maintain control and ensure financial quality control of the ACAPS Master Budget
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function

Specific Responsibilities

• Ensure financial quality control and oversight of the attributed budgets and suggest corrective action if/when required.
• Lead the financial management of attributed grants for the entire project cycle including budgeting, monitoring and reporting.
• Lead the preparation for financial donor audits, ensuring compliance with ACAPS, donor, and local requirements.
• Conduct financial reviews across the project cycle, including grant kick-offs, budget modifications, and grant closures.
• Support the Budget Holder in financial discussions with donors, including negotiations on grant financial requirements, and other modifications.
• Follow up on Income received from donors
• Check that expenses are booked to the appropriate project accurately and in a timely manner.
• Grant budget availability check for Purchase Requisitions.
• Prepare balance sheet schedules to check prepayments, deposits, account payables
• Participate in the development, deployment, and integration of a new ERP system for ACAPS
• Review the bank reconciliation and monitor the cash-flow level
• Ensure capacity building and mentoring of finance and non-finance staff, including management in all finance related matters.
• Participate in the ACAPS Master budget development and monitoring.
• Perform other duties in the department as appropriate.

Qualifications

Competencies

Professional competencies

• Recognised professional and academic qualifications
• Minimum 8 years of relevant work experience
• Experience from working in complex and volatile contexts desirable
• Experience from working in humanitarian context desirable
• Experience in ERP system implementation (Agresso/Sage/Sun System), financial analysis, and donor compliance
• Skilled in developing financial tools and systems for budgeting, monitoring, and reporting.
• Proficiency in MS Office Excel
• Excellent time management skills and ability to organise multiple, simultaneous tasks, and deliver results within a specified period
• Demonstrated problem solving skills
• Fluency in English, both written and verbal. Fluency in Dutch is an asset

Behavioural competencies

• Strategic Thinking
• Planning and delivering results
• Analysing
• Attention to detail
• Communicating with impact and respect
• Working with people

How to apply

Apply now