Finance Manager

Qatar Charity

Position: Finance Manager

Duration: One year with possible extinction

Nature of the contract: Full time

Grade: 2

Job Summary:

• Provide financial reports and interpret financial data regarding the office s status to direct supervisors, along with recommendations and proposals.
• Analyze daily financial activities and offer advice and guidance to subordinates on future financial planning.
• Recommend strategic plans that support maintaining stable and efficient management of the office s assets and available cash.
• Enable stakeholders to make sound financial decisions and achieve the organization s objectives in the most efficient and effective manner.

Key Responsibilities:

• Prepare the budget forecast in alignment with strategic objectives, in coordination with the Office Manager and direct supervisors.
• Monitor the annual plan and budget forecasts, ensure their implementation, and submit periodic follow-up reports.
• Ensure the accounting records and books of the field office comply with approved financial systems and procedures, following the accounting standards of both the organization and the host country.
• Prepare financial statements, reports, final accounts, and annual closures, and oversee all financial and accounting activities with corresponding reporting.
• Analyze costs of products and contributions, as well as operational results and actual office performance compared to work plans.
• Review required administrative and financial data and reports and prepare monthly and quarterly reports for the headquarters and donors.
• Supervise the office s financial operations, set goals and objectives, and design a framework to facilitate the review and approval of all financial transactions, ensuring compliance with policies and procedures.
• Ensure the implementation of financial decisions issued by headquarters and review accounts accordingly.
• Apply and monitor financial control systems effectively.
• Approve final inventory adjustment entries and submit them for final approval by the financial management at headquarters.
• Prepare audit files for internal and external auditors, ensuring all financial documents are reviewed and available when needed.
• Coordinate directly with the external auditor to prepare annual financial statements.
• Safeguard the office s assets, investments, and projects through financial oversight.
• Manage office treasury, supervise inventory operations, and record assets.
• Review insurance procedures for the organization s assets and properties against risks such as fire, theft, or accidents, and verify the adequacy of coverage.
• Supervise the accounting staff in the field office.

Qualifications and experience

• Candidate shall have a minimum bachelor s degree in accounting.
• Preference will be given to candidates with professional certifications such as CPA, CMA, or ACCA.
• Prior experience in working with International Non-Governmental Organizations (INGOs)/UN is required.
• Practical experience with ERP systems is essential; familiarity with Microsoft Dynamics 365 (MCD365) is highly preferred.
• Minimum of 10 years of hands-on experience in finance operations.
• Proficiency in Arabic is highly recommended.
• Must demonstrate compliance with the laws and regulations of the country.
• Strategic thinking and planning capabilities.
• Full understanding of accounting treatments for financial statement items.
• Extensive experience in preparing annual budgets and detailed budgets for programs and activities.
• Strong interpersonal skills and ability to work collaboratively.
• Proficiency in using Microsoft Office applications.

Additional Skills

• Proven experience in the financial sector, covering various roles and financial analysis.
• Broad understanding of general financial trends and developments.
• Strong knowledge of budget preparation processes.
• Proficiency in preparing journal entries and annual inventory adjustments.
• Experience in closing financial years and reconciling both summary and detailed balances.

How to apply

• Interested candidates shall submit:
  
  • Cover letter explaining interest in the position and suitability for the role.
  • CV detailing work experience, education, skills, and references.
  • Supporting documents e.g. Professional certifications.
  • National ID/Passport
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