Account Payable Supervisor & Finance Administrator (Omani Fresher) Crowne Plaza Muscat OCEC

As Account Supervisor, you’ll ensure that all financial and accounting operations within an accounting department run smoothly. You will oversee the work of junior accounting staff, review financial statements to ensure accuracy, and reconcile general ledger accounts.

Your day-to-day

· Provide an effective payroll auditing system as a tool for the hotel’s management

· Provide a summary of the costs required by various people in the Accounting and Control Department to prepare daily and monthly reports

· Provide Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably

· To ensure that all “payroll action” forms are duly authorized and valid for all active ambassadors in the payroll system

· To ensure that all “status change” notices are duly authorized before preparing them for data processing

· To ensure that all attendance records are properly completed and approved by the Heads of Departments

· To verify utilization benefit such as vacation and airfare are properly documented

· To verify regular and overtime hours on attendance sheets against those on time and attendance records

· To detail payroll withholdings for local pension, any other levy determine by the hotel or local authorities and submit for timely processing of payment

· To prepare the hotel’s payroll accurately and timely as per the prescribed requirements

· To prepare and maintain detailed employee records for calculation of various local funds contribution

· To reconcile monthly payroll costs and to prepare the resulting journal entries for posting to the General Ledger

· To prepare the monthly reconciliation of all the payroll and benefit related accounts of the local employees

· To prepare and verify periodic declarations of employee / employer payroll tax liabilities, retirement fund and unemployment fund as required by the local regulations and to submit for timely payment

· To ensure that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement

· To update the monthly manning guide in the financial statement as per the guide

· To check all the employee benefit related petty cash claims validity and accuracy and to process for payment

· To keep records such petty cash vouchers for future references

· To provide a courteous, professional, efficient and flexible service at all times, following IHG Standards of Performance

· To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set

· To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department

· To be fully conversant with all services and facilities offered by the hotel

· To liaise with Human Resources Department and on the spot check of the employee in and out procedures and computer records

· To maintain up-to-date well-organized files in support of all payroll input, tax and other withholdings

· To prepare regularly, unless computerized, in co-operation with the Human Resources Department, a comparison between actual benefits outstanding versus provisions in the General Ledger for indemnity, airfare and vacation pay

· To carry out any other reasonable duties as assigned by the Assistant Financial Manager and Finance Manager

· Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports

· To understand IHG objectives in managing Account Payable Function so as to provide an effective system to track Accounts Payable for effective Cash Flow management

· To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts etc.) for future matching to invoices

· To process daily invoices, that is, to match them to their supporting authorizations and receiving records

· To check all the petty cash vouchers for validity and accuracy and to process for payment

· To record all the petty cash vouchers and to post them timely and accurately into the computer system

· To prepare account allocation of all petty cash vouchers

· To control and to reimburse timely the General Cashier funds

· To file all the paid petty cash vouchers properly for future reference

· To batch invoices, obtain department head approval and book them to the appropriate account and departments

· To review and determine all payments due and to submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques

· To prepare cheque payments and submit them, with their supports attached, for final approval and signatures by the Director of Finance and General Manager

· To raise and record cheques for urgent payments

· To prepare monthly accruals for goods and services received, but not invoiced

· To prepare monthly accruals for any major commitments

· To check and ensure that the books and records are updated accurately and timely

· To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts

· To prepare month-end closing of Accounts Payable

· To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments

· Track outgoing payments and Monitor company expenditures (including payroll)

· Maintain records, Verify expense reports

· Maintain petty cash and Review vendor and service provider agreements

· Negotiate with vendors and service providers to secure discounts

· Track and pay sales and use tax, Pay vendors and service providers

· Reconcile statements and payment records. Ensure payment credits are applied correctly

· Correspond with vendors regarding billing and payments

· Analyse accounts, Prepare reports, Streamline the payment process

· Assist with audits