Admin Coordinator (Omani Fresher) Crowne Plaza Muscat OCEC

Provide a coordination and administrative service for the hotel sales team to assist with revenue generation of the hotel and indeed all hotels within the InterContinental Hotels Group.

At Crowne Plaza®, we want our guests to feel able to do their best, achieve their goals and be recognized for their success. To help them, we need you to stay One Step Ahead and:

• Create Confidence – by being an expert at what you do; by acting and looking the part and adapting your style to match your guests’ pace in all you do.
• Encourages Success – By supporting and respecting your guests and their goals, by recognizing them and making them feel valued and important and offering thoughtful choices to help them feel restored and balanced.

· Make It Happen –by being perceptive to your guests’ needs; by taking ownership for getting things done and working seamlessly with others to help guests be successful.

Duties and Responsibilities:

1. Prepare all administration documents required by the Hotel sales team
2. Attend to telephone, fax, email enquiries in a timely manner
3. Coordinate all familiarization and site inspections as required
4. Attend monthly sales meetings
5. Attend to all sales department mail and maintain a correspondence data base
6. Assist with direct mail campaigns
7. Statistical collation on behalf of state (weekly)
8. Maintain filing systems (manual and electronic)
9. Maintenance and management of data base
10. Assist with promotions and familiarization where requested
11. Organise Trade shows, functions and exhibitions where applicable and advised by Superiors
12. Assist with compilation of annual budgets, business plan and regular action plans
13. Assist with tender submissions
14. Work with other IHG properties and assist superiors including regional sales personnel to sell their properties
15. Liaison with advertising agency
16. Stock control of collateral
17. Execute advertising/creative briefs in a timely manner
18. Create artwork and have collateral input for flyers for direct mail purposes & assist with promotional activities for rooms & conference
19. Maintain and update promotional flyers
20. Maintain stock of printed material
21. Coordinate and maintain supply of corporate gifts and promotional items
22. Assist with the preparation of new products and services
23. Assist with the planning and development of promotional strategies and marketing plans for the hotel
24. Distributes sales leads
25. Work in line with business needs.