Paralegal (Omani Fresher) Sustainable development Investment Company SAOC

Purpose

To provide paralegal, secretarial and administrative assistance to General Counsel and the legal department in general.

Responsibilities

Strategic

• Assist in achieving efficiencies in SDIC and effectiveness through supporting and contributing towards the development of all legal processes & policies

People

• · Perform routine administrative activities required of a legal professional.
• · Perform as an effective member in supporting the section in ensuring that the tasks assigned are executed following the objectives and are delivered completely, accurately daily.
• · Seek timeous support and guidance from the section Head when required.
• · Foster a culture of team spirit, co-operation, and continuous self-development within the unit.
• · Educate on continuing basis colleagues regarding processes and procedures in the legal section.

Operational

1. Perform other related duties or assignments as directed from time to time by the section head.
2. raft, edit, format, and manage all legal documents, ensuring accuracy, version control, and compliance with internal standards.
3. Support the preparation and coordination of general meetings for SDI as directed.
4. Liaise with the Ministry of Commerce, Industry and Investment Promotion for timely submission of statutory documents.
5. Collaborate closely with legal counsel to ensure all legal documents are accurate, compliant, properly filed, and easily retrievable.
6. Maintain and organize departmental files, records, and legal documentation systems.
7. Record and transcribe minutes for all meetings attended by the Legal Department and General Counsel.
8. Track legal matters, manage timesheets, and maintain an efficient matter management system across the department.
9. Prepare official correspondence and documentation under the guidance of legal staff.
10. Communicate and follow up effectively with both internal departments and external parties to ensure clarity and timely responses.
11. Maintain key legal records, including Landbank, Conflict Files, Precedent Libraries, Legal Opinions, and KPI tracking tools.
12. Review, evaluate, and process legal invoices and statements of account for timely payment.
13. Monitor and follow up on pending legal issues and maintain liaison with external counsel.
14. File legal correspondence and documentation promptly and accurately.
15. Manage travel arrangements and scheduling for the Legal Department and General Counsel.
16. Book meeting rooms, coordinate parking and hospitality arrangements for internal and external meetings.
17. Respond to general inquiries and provide initial guidance or route queries to appropriate legal staff.
18. Oversee document deliveries and coordinate logistics for document and personnel movement.
19. Ensure the efficient and professional day-to-day operation of the Legal Department.
20. Assist staff with legal-related issues, providing administrative and research support as required.
21. Organize and facilitate departmental meetings, ensuring venue and hospitality arrangements are in place.
22. Monitor the status of ongoing legal matters and serve as a liaison between the Legal Department and relevant stakeholders.
23. Respond to routine stakeholder requests and escalate complex issues to the appropriate legal team member.
24. Contribute to legal risk assessments and assist in ensuring compliance with regulatory and internal standards.
25. Compile and update departmental reports reflecting legal activity and status updates.
26. Provide basic translation support between Arabic and English; coordinate with external translators as necessary.
27. Perform other related duties or assignments as directed.

Key Performance Indicators

Establishing and maintaining an alert system for contractual deadlines.

Establishing a precedent bank for the legal section.

Setting up and maintaining a document management system that includes mapping as to where all agreements/ contracts/ undertakings are to be found in the company.