Front Office Administrator

Client of OUTSOURCY

Duties & Responsibilities

1. Front Desk & Client Communication

• Greet visitors, clients, and employees in a professional and welcoming manner
• Answer and direct incoming calls appropriately
• Respond to client inquiries in a professional and courteous manner
• Maintain a clean and organized reception area

1. Administrative Support

• Assist in handling contracts (signatures, stamping, scanning, and sending to the required department)
• Manage office supplies and monitor inventory
• Ensure proper use and maintenance of office equipment
• Maintain general office organization and cleanliness
• Supervise office boy and cleaning staff
• Ensure pantry/kitchen needs are fully available and well maintained
• Monitor cleanliness and hygiene standards across the office

1. Attendance & HR Support

• Record employee attendance and departure (check-in / check-out)
• Support employee relations and contribute to a positive workplace environment
• Support HR team in organizing company outings and employee engagement activities

1. IT Coordination

• Report technical issues related to office equipment and systems
• Follow up with the IT engineer until issues are resolved

1. Internal Communication & Coordination

• Support communication between departments
• Ensure smooth flow of documents and requests between teams
• Assist in internal coordination tasks when required

1. Events & Employee Activities (HR Support)

• Assist HR team in organizing company events and activities
• Support planning of employee engagement and team-building activities

Job Requirements

• Qualifications
• Bachelor s degree
• Minimum 1 year of experience in a similar role
• Skills & Competencies
• Professional appearance and attitude
• Excellent Microsoft Office skills
• Strong communication skills in Arabic & English
• Strong organizational and multitasking abilities
• Ability to work under pressure
• High attention to detail and follow-up skills
• Proactive and self-motivated personality